In very rough, very simple terms we have to provide each year:
About £90,000 for the normal operating costs of the estate – such things as salaries, garden maintenance and insurance;
About £180,000 to “save up” for a £900,000 redecoration every 5 years
An indeterminate amount for non-routine expenditure such as occasional legal fees (abnormal operating) or roadworks (major maintenance) – let us say £5000 per year for the sake of this illustration.
These add up to £275,000. This is £3900 for each of the 70 houses on the estate.
That’s the principle of fee setting – how much do we want to spend on normal services/operating costs, how much and how frequently on redecoration and how much non-routine expenditure do we foresee?
The key issues are usually to do with the redecoration - what scope do we envisage (what to include), what specification of finishes and perhaps most importantly what frequency - the more years we have to save up, the less the annual cost? And if there is a big gap between redecorations, should we do some interim works to keep the place clean?
A secondary issue is to do with the state of the roads and the extent to which we feel the need to carry out repairs. The Board feels that a comprehensive re-making of the roads is both prohibitively expensive and unnecessary. The approach is to deal with repairs by patching as it becomes necessary. We have identified a pavoir (concrete brick) that provides an adequate match and plan to use it in any sections of repair carried out. See the garage forecourt in the SW corner of Seaton Close for an example of such patch repairs.